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Why Is It Important To Be Professional When Writing Or Writing?

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As a Human Resources Technician, communicating through writing and speaking are equally as important. Aside from the obvious situations that require memorandum, standard operating procedure, or other written communication, there are many situations when writing is more appropriate than speaking. Writing is the better option in situations requiring documented proof of communication, when you want to give a reference for later on, or when you want to organize your thoughts in a specific manner. With that said, when you put something in writing, it is documented proof of what you said; therefore, it should always be professional. You always want to write in a setting with minimal distractors where you are able to focus and give your undivided attention to conveying the intended …show more content…

Furthermore, you want to ensure that you have enough time not only to write, but also to review. Part of being professional when you write includes proofreading to make sure that you did not make any grammatical, spelling, or typographical errors. Consistently making simple, easy to correct errors may give the impression that you do not care about what you are trying to covey or about how others perceive you. Lastly, you always want to write with a clear mind and preferably, when rested. When you are emotional, you could be writing things that you may not necessarily mean to say or in a tone possibly perceived as rude, or whinny. When you write while you are tired, you may not convey your point clearly and you are more likely to make and overlook mistakes. Overall, you want to write in a setting conducive of concentration and be fully attentive to the

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