Chapter 2.9, Problem 2.8ARQ

Explanation of Solution

Collaboration tool set:

There are three sets of collaboration tools. They are,

• Minimal collaboration tool set.
• Good collaboration tool set.
• Comprehensive collaboration tool set.

Minimal collaboration tool set:

• Minimal collaboration tool set is the one collaborated with the team that gets little support with the hardware.
• Collaboration will be only with text.
• Access permission is denied for audio and video files where collaborators could not be seen.
• Documents or whiteboards cannot be viewed during the meeting with minimal set collaborative tool set.

Good collaboration tool set:

• Has more sophisticated set of collaboration tools set.
• Multiparty audio and video virtual meetings can be conducted with good collaboration tool set.
• Supports concurrent access to
  • Documents,
  • Spreadsheet and
  • Presentation files.
• Surveys, wikis, blogs and share pictures are not supported by collaboration tool set.

Comprehensive collaboration tool set:

• Tool set provided by Microsoft product office 365 that is provided as a service through internet and is considered to be best tool and integrated
• Make use of communication application that provides,
  • Audio/video conferencing.
  • Shared whitespaces, desktops and as well as shared applications.
• Features includes
  • Iteration management and control.
  • Online meetings with sharing.
  • SharePoint alerts can send email notifications via “Microsoft email server exchange”.
• Clicking user names in SharePoint or in emails, office 365 automatically starts Lync text, audio/video conversation.

Differences among the tool set and criteria for choosing the right set:

Minimal tool set	Good tool set	Comprehensive tool set
Communication is done via email, multiparty text chat	Communication is done via Skype	Microsoft Lync is used for communication.
Content sharing is through “email or file server”.	Content sharing make use of “Google Drive”	Content sharing makes use of “Share Point”...