Project Implementation Plan Part 2 Pape

-Information sharing between partners. Each partner involved should have thier notes copied and sent to each partner involved so everyone understands what is happening.

The following describes each of the tasks marked as pending and the summary of what was observed during the meeting for each one:

There is a file called the Meeting Notes 1: this consists of the agenda we had for our first meeting, each meeting should have one and an overall summary of what we have done and notes (which Mina will add to the document, thank you so much for taking them), as well as the “obligations” of all group members for the upcoming meeting and the upcoming agenda along with the things we will do.

Bi-Weekly Status Report|Project Manager|Bi-Weekly|Project Sponsor|A|Bi-Weekly project status with sponsor to ensure good communication and prevent project delays.|

1.2) organisational requirements that apply when taking minutes are that they should reflect everything important issue discussed in the meeting. Also we have a template to use when typing up any minutes which follows the list of items on the agenda. In

Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action

A meeting agenda ensures that the meeting will be a productive use of everyone's time. It can focus the attendee’s efforts and provide a structure to accomplish the meeting purpose. It defines outcomes, and important information, attendee roles and responsibilities and a meeting timeline. It allows attendee’s to prepare for the meeting as it is made available a week before. It also works as a checklist of those attending, goals and topics for discussion to make sure that all the necessary information is covered and keeps team members focused on the specific goals and stay on track with the subject matter.

The meeting agenda included a call to order, roll call, reading of the call, pledge of allegiance, some recognition of county members for service, announcements, and a time for public comment. This happened all within the first twenty minutes of the beginning of the meeting. Then the meeting switched over into having a few appearances, talking about department reports, resolutions in the county, ordinances, annual

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

The purpose of holding a meeting is to discuss topics that are relevant to the running of the business and to keep all working together towards the same goals. During the meeting it is important to record what actions have been decided upon, who is responsible and what the milestones and deadlines are. The minutes accurately record summaries of the discussions held and decisions made at the meeting.

Communication is an important part of our everyday lives. Without communications skills, it is extremely difficult to preform many simple tasks. With one person describing to another the function to perform, there needs to be clear description of the task at hand. When dealing with software projects, it is imperative that the end user convey their requirements of the software to the developer. Effective communication skills need to be used in order for a software project to be successful. A lack of communication to define a software project will not only doom the project but quickly increase the project budget due to misunderstandings and rework.

This is when the communication book, and minutes to meetings that have taken place, are vital. They support the lines of communication.

Even though attendees may recall memories from the meeting they may not be entirely accurate and may have forgot key information discussed. Therefore it is important for minutes to be

Facilitate Project team meetings as required, creating actionable agenda, maintain minutes and documentation related meetings

For the purpose of this assignment I sat in on a school board meeting for Central Dauphin School District. This board meeting was held on April 10th, 2017. This district holds school board meetings two times per month. Every meeting has an agenda that they follow along with a guided script. There were nine different sections for this meeting. The order is as follows, call to order, roll call, flag salute, additions, deletions, or modifications to the agenda, review and approval of meeting minutes, information and proposals, unfinished business, new business and adjournment.