Getting To Know The Organisational Culture And Processes

Communication protocols are necessary to properly manage the amount and type of information that will be communicated. Communication protocols are advantageous for a variety of reasons, including, better management and control of the flow of project-related information, to minimize misinformation and maximize the sharing of accurate information across the appropriate communication channels, and to provide structure to the formal and informal communications that are shared with external stakeholders.

This course provides the foundation for successful project planning, organization, and implementation within the realm of information technology. The course uses real-world examples and identifies common mistakes and pitfalls in project management. Topics covered include project scoping, estimating, budgeting, scheduling and staffing, tracking and controlling, and software tools for project management.

In this week’s discussion board, we learned about several project management tools and how they are used to facilitate the successful implementation of IT related projects. Additionally, we learned what happens when IT projects fall behind schedule, the reasons for the delays and if these reasons will hinder complex software implementations in the future.

Communication has been described as one of the most important factors, if not the most important, factor leading to the successful implementation of a project. For a project communications plan to be effective it should be assembled very early into the initiation and planning phases of the project. The PMBOK Guide 4th Edition (2008), identifies five processes in communication management, namely, identifying stakeholders, planning communications, distributing information, managing stakeholder expectations and reporting performance. It is the duty of the Project manager therefore to harness these essential features or processes together and put in place a strategy to find out what the specific communication needs of the project are. They would

To understand the organizational culture of a company, one needs to start by looking at the history. Lakeshore Learning Materials was born from a divorced mother of three named Ethelyn Kaplan, who took a dream and a chance by moving her family to California in 1954 to open a toy store. When she started noticing that teachers were interested in her material, Ethelyn realized that she needed to expand her business into educational materials. 60 years later, Lakeshore Learning Materials has grown into a company with over 2000 employees, 60 retail stores throughout the United States and growing. Lakeshore Learning Materials is currently headed by Ethelyn’s grandsons, Bo and Josh Kaplan. Under the supervision of Bo and Josh, Lakeshore continues to be a leader in the Educational Materials, yet still able to keep the family culture that their grandmother started. Highest quality customer service and hard work are the core values that shape Lakeshore’s Organizational Strategy. These high expectations aren’t hard for employees at Lakeshore because the company is so loved by everyone that works there, that they give nothing less than the best.

According to Mclean and Marshall (1993) organisational culture is defined as the collection of traditions, values, policies, beliefs and attitudes that contribute a pervasive context for everything we do and think in an organisation. (ie) this means that these factors actually determine how we think as well as act and react not only to people from within the same organisation but also to anybody on the outside who has some sort of interaction with the organisation. As can be seen with the part-structure in Figure 1, this organisation (WHD) has various levels of management. There is quite

The using of technologies for communications will help closing the gaps between staffs and management and with the business stakeholders. By using of emails, video conferencing, webinar and social networks it helps to make the connections between staffs, whether they work in the same building, in different states or across the country. On the other hands, electronic messages and other ways of technologies based communications are always replaced for interactions that can be better suitable for personal interactions. This is can be worked as very effective when different opinions between a lot of staffs exists or when the exchanges of idea and message can be impacted by body languages and non-verbal information during

The purpose of this paper is to recommend that Project Management is a concept that focuses on the dynamic characteristics of a multi-facetted organization. In such a changing situation, effective communication is a characteristic that should be stressed and becomes the most important tool for the project manager and team members.

Project communication plan is a way updating and keeping in touch with sponsors and executive,

Research has shown that the most effective form of communication is face-to-face (Harvard Business Review). Since that is not always possible, as a team, you need to determine what other ways the team can stay connected and focused on the team goals. In today’s world, communication is done across a variety of medias; verbal, visual, non verbal and written includes face to face meetings, conference calls, video conferencing, email, learning platforms, Google documents, spreadsheets, PowerPoint - and the list goes on. Continual regular communication that is transparent and related to team goals can be instrumental in a team’s success. Use technology as a tool in team communications, but always monitor that the technology is a benefit, not a hindrance.

Projects can be of different sizes and shapes, from small to extremely large and complex. Different tools and techniques are used for managing a project. Management of a project is quite a challenging task with many difficult and complex responsibilities. But there are many tools present for assisting the project in order to the completion of the task and execution of responsibilities (chapman, 2002). Some of

Virtual teams can also integrate mobile devices with web-based group communication for decision-making tasks, mobile technologies and communication modes are the best for distributed group teamwork and makes group communication successful. As stated by B. Violino “IM can be especially useful for collaboration among people in geographically dispersed locations. Project teams and departments such as IT and support services can use instant messaging to exchange information with colleagues when calling is not practical or available.” Violino, B. (2007).

Using models and frameworks of your choice. analyse the culture of an organisation with which you are familiar?

Project management is not only useful in the working environment, but it could also become great skills that can be used for all life projects that we do through out our life.

1. Latest method of communication: The biggest advantage of this technology is that without incurring travel or other expenses we can meet people of remote locations. With the help of this technology business meetings, educational meetings, healthcare conferences and more can be easily conducted.