Unit 11 - Create a Request for Proposals

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9/1/22, 2:47 PM Unit 11 - Create a Request for Proposals https://harrisburgu.instructure.com/courses/8908/assignments/177724?module_item_id=648181 1/3 Unit 11 - Create a Request for Proposals Due Aug 7 by 11:55pm Points 100 Submitting a file upload New Attempt This is a team based assignment. Each team is to design a Request For Proposals using the scenario provided. Your team is to complete each section of the RFP. The complete RFP is to be submitted by the deadline assigned by your instructor. Each RFP must include a summary page that clearly identifies which team members were responsible for specific sections of the RFP. A rubric is included to help each team understand how the assignment will be graded. For reference a PowerPoint slide deck and describing the various RFP sections is attached as well as a template which can be used to complete this assignment. Create a Request For Proposal Scenario- You may use the GO-TIME scenario below, or you may use any procurement from your Procurement Management Plan scenario (pay at the pump mobile pay app for fuel purchases). GO- TIME In this scenario the Commonwealth of Pennsylvania through the Governor’s Office of Transformation, Innovation, Management & Efficiency (GO-TIME) seeks to create a pilot Continuous Process Improvement program to be used throughout the enterprise. The goal of the program is to create a method for commonwealth employees to use that focuses on collaboration, partnerships and continuous improvement to help make a government that works better for Pennsylvanians. The commonwealth recognizes there are many government services online, such as filing taxes and registering a vehicle. However, inefficient processes still exist which are cumbersome to employees, result in valuable data being locked away in filing cabinets, and provide less than optimal services to citizens. While the Commonwealth is constantly striving to meet the demand for services and improve the quality of interactions with the public, it does so in an environment of limited resources. By adopting more modern processes, it is expected that a system can be created to improve services to citizens, increase employee efficiency, and create a culture of Continuous Process Improvement (CPI). Many states have incorporated CPI methodologies into their daily operations to identify, reduce and eliminate the non-value added tasks that lead to inefficient processes. By implementing a commonwealth-wide CPI program, to build capacity within the agencies under the Governor’s jurisdiction to successfully implement CPI initiatives, there will be a change in the culture of state government to deliver increased efficiency and higher quality services.

9/1/22, 2:47 PM Unit 11 - Create a Request for Proposals https://harrisburgu.instructure.com/courses/8908/assignments/177724?module_item_id=648181 2/3 Request for Proposal/Response Proposal Rubric (1) The commonwealth has identified the following objectives for this proposed program: 1. General. The Office of Administration’s (OA) GO-TIME office is seeking proposals from qualified contractors to provide training and implementation support with the documentation for an enterprise CPI program. 2. Specific. The selected Contractor shall: 1.Develop a program framework to create a Center of Excellence. 2. Develop and conduct employee training and certification programs 3.Assist with the implementation of process improvements in partnership with GO-TIME and select agency Champions 1) utilize Lean Six Sigma (LSS) tools (Kaizen events) 2) provide best practices to ensure value is delivered by the Office. OULTINE- RFP OUTLINE SUMMER 2020 v1.docx (https://harrisburgu.instructure.com/courses/8908/files/1877135/download?download_frd=1) SECTION-BY-SECTION INSTRUCTIONS- RFP SECTIONS v1.pptx (https://harrisburgu.instructure.com/courses/8908/files/1877136/download?download_frd=1)

9/1/22, 2:47 PM Unit 11 - Create a Request for Proposals https://harrisburgu.instructure.com/courses/8908/assignments/177724?module_item_id=648181 3/3 Total Points: 100 Criteria Ratings Pts 25 pts 25 pts 25 pts 25 pts Requirements/Creativity/Team Effort The proposal contains all the required sections. The proposal demonstrates creativity and innovativeness in its design and demonstrates a team effort. 25 pts Full points 20 pts 4 points 15 pts 3 points 10 pts 2 points 5 pts 1 point 0 pts No points Knowledge of Content The information comprising the proposal demonstrates a knowledge of the content to be contained in each section of the proposal. 25 pts Full points 20 pts 4 points 15 pts 3 points 10 pts 2 points 5 pts 1 point 0 pts No points Completion Each section of the proposal is complete. All of the required information is included and described in a concise and logical manner so that a potential bidder would clearly understand what is expected (RFP) and a reviewer would clearly understand what is being proposed (Response Proposal). 25 pts Full points 20 pts 4 points 15 pts 3 points 10 pts 2 points 5 pts 1 point 0 pts No points Spelling & Grammar/Team Equity The text is grammatically correct and there are no spelling or punctuation errors. The proposal demonstrates that each member of the team participated in an equal manner. 25 pts Full points 20 pts 4 points 15 pts 3 points 10 pts 2 points 5 pts 1 point 0 pts No points

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