6-2 short paper
docx
keyboard_arrow_up
School
Southern New Hampshire University *
*We aren’t endorsed by this school
Course
520
Subject
Communications
Date
Feb 20, 2024
Type
docx
Pages
5
Uploaded by mmovsesian
The Importance of Clarity and Conciseness
6-2 Short Paper: The Importance of Clarity and Conciseness
IT 520: Technical Communications
Southern New Hampshire University
January 21, 2024
The Importance of Clarity and Conciseness
Introduction
International Gadgets (IG) is a global company working in both the US and Europe. IG has a workforce of over 1,300 people and annual revenues of over $4 billion, primarily located in
Manchester, New Hampshire. A wide range of high-tech and low-tech products are developed, manufactured, and sold by the company. With the rapid development of IG, various departments within the association are appropriately extended, thus forming the basis of the newly established
professional correspondence department. As the head of this division, I have seen that various mandates need clear and succinct claims, evoking the need for development.
There are numerous ways of getting note across to a group of people and have it result in a successful delivery. There have been endeavors in the past that have fizzled, one model included an email expressing that the beneficiary (within the research and development team) was to "create a presentation discussing the new product and send it to interested departments." Others incorporated a solicitation from deals to specialized help for "reduce the number of suppliers being used to better control costs “a list of the biggest problems with our hot products” and a memo from finance to all departments to”. I will talk about these and offer better suggestions for using them in the future
.
Audience Analysis:
Before communication can occur, the characteristics of the population must be determined. You want to distinguish you the notice will be conveyed to. Recognizing this data will make your communications clear and direct. Find out who your target audience is: You may begin by making a rundown of the different gatherings that structure your crowd for an impending
The Importance of Clarity and Conciseness
show or a reminder that you're composing. This list is in no way limited. Ensure you think about
all parts of your crowd, including companions and those to whom you report, if that applies.
Contemplate the various fragments of your crowd and explicitly:
What they have in common,
How they are different
How much they know about the subject. You should also think about what they're thinking. Come at the situation from their perspective and contemplate how they view your subject and what they care about. Consider what they are most interested in learning about the subject at hand and how it specifically relates to or piques their interest. Seeing the world through their eyes will help you deliver a powerful message and deliver it in a way that your audience is bound to listen, engage, and act. (6 Steps)
Message Determination:
When creating a written letter, it's important to make sure your message or goal is clear to
the recipient. A piece-by-piece understanding is the foundation of your interest group and reflect that understanding when organizing your message. Additionally, it is important to consider the reason for the letter, whether it is to clarify, request, or teach the reader. At International Gadgets, much of our communication is value-based in nature, looking to inspire a clear action or reaction from our readers. Due to the nature of transactional messages, emails or memos are often used for online communications.
Ways to have clear discussions through written correspondence: If you write well, readers will be able to understand everything you say. Here are a few ways you can teach clearly and skillfully that was taken from Indeed.com:
Your preview ends here
Eager to read complete document? Join bartleby learn and gain access to the full version
- Access to all documents
- Unlimited textbook solutions
- 24/7 expert homework help
The Importance of Clarity and Conciseness
Identify and clearly state your goal
Use the right tone
Keep it simple
Stay on topic
Use active voice
Have someone proofread your writing
Make it easy to read and scan
Be professional
Practice
Clear and Concise Writing
As part of our ongoing efforts to improve communications within Global Contraptions, we are paying particular attention to our work on exchanges within the portfolio. In addition to ensuring message clarity, we also recognize the importance of effective communication. Considering the various obligations of our employees, compelling and skillful communications will help improve time utilization. As we make progress in standardizing communications strategies, our fundamental goal is to focus on clarity while limiting the length and quantity of communications.
Conclusion
The cycle should be set, it should be followed, and the correspondence needs to be obvious to the population to indicate its motivations. Clearinghouses need to set the mood for how data will be sent and retrieved in the future. Extraordinary communication in an organization promotes future achievements.
The Importance of Clarity and Conciseness
References
A complete guide to effective written communication - indeed. (n.d.). https://www.indeed.com/career-advice/career-development/written-communication