Assignment #3
Accounts Receivable and Credit Sales
Part A--Optional Exercises
1. Credit Sales System Flowchart
Peach Blossom Cologne Company
Credit Sales system Flowchart
December 31, 2009
2. Analysis of Internal Control Strengths CSF‑1
Peach Blossom Cologne Company Credit Sales System Internal Control Strengths
Strength
Segregation of Functions
1. Segregation among sales, stores, shipping, and accounts receivable.
Authorization
2. Credit sales are approved before shipment.
3. Sales orders are approved.
4. Credit memos are approved.
Input Controls
5. Invoices are prenumbered and controlled.
6. Shipping documents are prenumbered.
7. Credit memos are prenumbered and controlled.
Processing Controls
8. Accounts
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(c) Trace sale to shipping records.(S‑3)
3. For each credit memo selected from the sales register:
(a) Examine authorized initials on credit memo (S‑4).
(b) Trace items returned to the receiving report, taking note of quantity and date received (S‑4).
4. Account for the numerical sequence of invoices and shipping documents (S‑5; S‑6).
5. Account for the numerical sequence of credit memos (S‑7).
6. Select several customer accounts at random and test aging of accounts (S‑8).
7. Examine list of accounts previously written off and determine efficacy of follow-up procedures, tracing amounts into accounting records (S‑9).
8. Select several months at random and scrutinize the computer generated balancing report for these months (S- 10).
9. Scan applicable accounting records and accounts for unusual items.
Alternative B -- Tests of Controls and Substantive Tests of Transactions SP‑1
Peach Blossom Cologne Company
Credit Sales
System Program
Tests of Controls
1. Trace a transaction through the system, noting segregation of functions and access to assets (walk-through) (S‑1).
2. Account for the numerical sequence of invoices, shipping documents, and credit memos (S‑5; S‑6; S‑7).
3. Examine list of accounts previously written off and determine efficacy of follow-up procedures, tracing amounts into accounting records (S‑9).
4. Select several months at random. Examine computer balancing report
Sales invoices are prepared in batches on a daily basis using numbered sales invoices. Sales invoice numbers are automatically generated by the company’s computer system. The accounts receivable clerk does not have appropriate computer rights to override the computer-generated invoice number. Upon preparing sales invoices, the accounts receivable clerk verifies that the first invoice number of the batch is consistent with the last invoice number of the previous batch. Inconsistencies or skipped sales invoice numbers are investigated and resolved before new sales invoices are prepared. The items shipped are compared to the items billed for proper quantity, price, and other sales order terms.
Stage 3: Substantive tests of Transactions - The Smackey audit team needs to perform substantive tests on the balances of the accounts receivables and inventory accounts. Moreover, substantive tests can be done through performing substantive tests of transactions, analytical procedures and test of details of balances. By running tests of transactions, which is similar to test of internal controls the auditor will take an invoice but this time verifying the monetary amount of the transaction.
We conducted several processes to test the accounts receivable of Wealthy Watches Inc. At the beginning, we agreed the balance of the accounts receivable detail listing to the trial balance and subsequently to the financial statements to ensure completeness of the population.
The activity register contains a history of all supply and property transactions. These include open and closed transactions that are tracked by serial number. The function provides the capability to search, view and/or print a report of these transactions, to reverse receipt or asset adjustment transactions that were input erroneously, and to view input transactions.
i – One specific transaction can be captured in the accounting information as input, process and output such as a supplier invoice. This supplier invoice would be initially recorded onto the company’s books when it reaches them, this would be the input. After this, it will be included in the summary of the general ledger accounts after being processed by double entry accounting, this would be the process. Finally, it will be displayed in financial statements such as the balance sheet and this would be the output.
.7.8.Prenumbered sales invoices are kept in a sales journal.The invoices are numbered from 0001 to 5000.
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Performed testing of sales, payment, and inventory transactions with unique test scripts that verify expected data.
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