CU701 - Storing and Retrieving information

Alerts can be set on customer and employee information to make sure they are contacted to keep the system updated. Using good software for database purposes will help with maintaining information accurately. External and internal audits are another way of keeping information up to date.

The main purpose of storing information is for easy retrieval in the future when it is required. Storing certain information may be part of company policy. There will be procedures in place in order to make sure files are stored correctly and in line with data protection. Depending on the type of information, information can be stored in either filing cabinets or electronically. Depending on the nature of the business, different types of information will have to be stored, for example a legal practice needs information such as court

information might be granted. In order for security policies to be effective, they must be

Data management is vital to any business as this is a key tool to an organisations business improvement, as you can refer back to data, and compare them against benchmarks. Analysing data can provide evidence for possible future structure such as identify trends, as well as indicate where improvements can be made. However there are strict procedures to be followed when collecting and storing data.

Agreeing objectives is essential for a team or individual to know what they are focusing on to avoid wasting resources and time. Deadlines strongly affect what you research, for example, if a deadline of one week is agreed for writing a newspaper, there would be no point including today’s news because it will be out of date by the time it is published.

9. Identify sources of information and support or services to enable more effective communication (3.3.4)

1. In relation to your current business environment (or one that you are familiar with), identify at least two different types of information technology that may be used when completing work tasks.

Identify relevant legal requirements and procedures covering confidentiality data protection and the disclosure of information.

2.1 Describe the features of manual and electronic information storage syatems that help ensure security

It's important to keep up to date with are plans, risk assessments, company policies and procedures and signing them when read. Without up to date information the safety of service users are put at risk as changes in policies companies are there to benefit and protect vulnerable individuals.

1.5 Explain how the processes used by own work setting or service comply with legislation that covers data protection, information handling and sharing.

* Keep concise records and ensure these are discussed openly with the customer. This ensures they are aware

It is essential for organisations to keep up to date and accurate records to ensure efficient

* Collect and store data which may be converted into information at some later point in time

1.5 Explain how processes used by work setting or service comply with legislation that covers data protection, information handling and sharing.