Week 8 Reading Comprehension Questions - JDR

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British Columbia Institute of Technology *

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3905

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Information Systems

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Dec 6, 2023

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Week 8 Reading Comprehension Questions Question 1 What are the ten privacy principles for ensuring compliance with the privacy obligations of employees? The ten fair information principles are: 1. Be accountable, 2. Identity the reason for collection, 3. Obtain consent, 4. Limit collection, 5. Limit, use, disclosure, and retention, 6. Be accurate, 7. Provide safeguards, 8. Be transparent, 9. Provide individual access, and 10.Provide recourse. Question 2 PIPA and PIPEDA seek to achieve a balance between an individual’s need for privacy and an organization’s need to use, collect and disclose personal information in certain circumstances. Is this balance achieved by the legislation? Explain your answer. The legislation attempts to create balance by the reasonable person standard as an overarching principle. The reasonable person standard outlines that a firm must engage in the collection, use, retention, disclosure, and disposal of personal information that a “reasonable” person would consider necessary given the circumstances. However, this still enables the organization to impede privacy and given they are the controller in the employer-employee relationship, they have more power over the employee. It is important to note the privacy law is new and it is evolving and as time goes on the balance will even out. Question 3 What steps should organizations take before monitoring e-mail and internet usage in the workplace? Explain your answer. It is critical for organizations to monitor email and internet usage to prevent breaches or the hindering of the organization’s reputation. However, employers have a bit of a balancing act as they need to not only protect themselves but their employee’s privacy and information. Therefore, employers should implement the following before monitoring e-mail and internet usage in the workplace: 1. Have a clear and detailed IT policy, 2. Notify the employees of the policy and ensure they understand their lack of privacy rights when using company hardware, 3. Thoroughly explain the policy and its purpose,
4. Outline what is and is not permitted when using company hardware, 5. Restrict downloading abilities, 6. Provide guidelines on social media/internet usage policy, and 7. Outline the consequences for breaching the policy. Question 4 Describe a situation that would justify carrying out video surveillance on an employee based on the principles in PIPA, PIPEDA and Chap. 10. You may also wish to engage in some research to add to your answer. In a non-union workplace there is nothing preventing an employer from using workplace surveillance as long as it meets the following: 1. It is for security purposes, 2. It is visible to the employees, and 3. It is reasonable. It important to note that covert surveillance is different matter and there are limits the employers has when conducting this type of surveillance.
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