Virtual Group Transition Paper

As the healthcare system prepares to select a outsource company as its vendor for this project, what types of information should it give to and gather from each vendor under consideration?

In the case of Providian Trust, the organization attempts to outsource the implementation of a major software system aimed at updating its internal business processes and outdated information system to be more cost efficient and provide more timely services to its customers. However, there are certain activities and processes that are needed to ensure that the procurement process is effective and the appropriate goods and/or services are acquired. For example, a needs analysis or feasibility study will need to be conducted prior to sending out the request for proposal (RFP). Specifically, for IT projects, such as the software development for Providian, this will pay off despite the chosen vendor as well as help avoid falling in love with a pretty interface and not what’s under the hood. In addition, the focus will be on solving business problems and seeing and understanding vendor capabilities and tool demos in relation to the project goals and objectives for the future. Additionally, there are some key criteria that should be followed to help ensure the success of a vendor selection and the procurement planning

After working in this position for a while working in groups and introducing new group members is a key ingredient in building teams and relationships. In groups and teams, relationships are the feelings, roles, norms, statuses, and trust that both affect. They reflect the quality of communication between a person and others. The variables that have an important effect on relationships are made with others in small groups. These are the roles a person assumes, the norms or standards, the group develops, the status differences that affect the group's productivity, the power some members have, the trust that improves

In this assignment I will be writing a formal report that will explain a typical procurement process, I will outline a variety of methods of supplier reimbursement and contract relationships; I will also outline the pros and cons of each contract type. As well as this, I will explain a typical supplier selection process through the use of Carters 10 C’s and a typical selection process model.

What team structures, functions, goals, obstacles, and communication will be used in the selected process

How long has the vendor been providing these services? Ask for references that are at least 5 years old and ensure that these references are current clients. This will help to ensure that you are dealing with a company that not only knows how to obtain clients but also knows what it takes to maintain clients.

| Employees in geographically dispersed locations can work together in virtual teams using video, e-mail, and the Internet.

First and Foremost, the vendor must have excellent customer service. Whether this is over the phone or directly in person. Customers are what make a business succeed or fail. If the vendor is bringing in product

Purchase of goods/services: At my job, the procurement manager is the one that decides the contract of vendors. He also decides what suppliers are to be used and approves all purchase

These groups rely on technology to communicate with one another and to accomplish the tasks allocated by the organization. One benefit of a virtual team is that they use technology and this can help increase efficiency and productivity of the members. The virtual teams also assist in the development of intellectual capital. The composition of the virtual groups helps improve quality as well as the outcome. The other benefit is the efficiency of communication. Some of the challenges include the distance between the members. The significant distance may dilute leadership, weaken human relations as well as amplify dysfunction. Virtual teams are hard to manage especially when it comes to goal setting, task distribution, coordination and member motivation. Virtual organizations rely on trust that the other members will fulfill their roles since it is not possible to monitor them closely (Hoppe, 2011). The virtual teams may face some internet challenges such as slow internet or disconnection. This problem can be handled through the use of alternative methods of communication such as mobile phones. While making a virtual team, the team members should address all challenges which may hinder communication by coming up with all possible substitutes of means of communication. These organizations rely heavily on the internet for video conferencing and sending emails. However, when the internet fails, they

Virtual Team on the other hand is a group of people working across time, space, and organizational boundaries which communication links are strengthened by the internet. It should be noted that virtual teams can also mean individuals spread across different cultures and languages. (“Virtual Team - Origin, Definition and its Scope,” 2016). More so, this team of geographically dispersed professionals working together as a unit despite distance are committed to achieving a single objective, holding one another mutually accountable.

I agree with Alana, concerning time, and how it may have an impact on low/high contact group development. In addition, low/high contact culture interaction may have an impact in the participant’s status difference, trust, value, and communication. In the event of considering that the group member’s vital source of communication is via internet, this will have an effect on the time messages are submitted or received. Trust, in the virtual environment, is similar to a statue wearing a blindfold, while hoping that your partners will be reliable and dependable. The status of a group member is irreverent, (in the online groups I have participated in), last but not least, a person patterns assisted me with recognizing a classmates’

Al-Ani, Ban, Agnes Horspool, and Michelle C. Bligh. 2011. “Collaborating with 'virtual strangers': Towards developing a framework for leadership in distributed teams.” Leadership 7 (3): 219-249. Doi: 10.1177/1742715011407382

Considering Donna Smith is Prism Canada’s buyer, she attains the proper qualifications and authority in selecting a specific type of vendor to supply Prism with their required products. She has conducted a supplier visit in order to assess the potential vendors in regards to the specific standards that Prism Canada Inc. expects the vendors to have. Some of the following qualitative criteria’s include:

On the technological front, building trust, sharing experiences and managing conflicts may be difficult with virtual teams. Differences in time zones and lack of face-to-face interactions may also pose a challenge.