SITHKOP014_Assessment Task 1 _final_24415

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Victoria University *

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SITHKOP010

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May 18, 2024

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SIT40521 Certificate IV in Kitchen Management SITHKOP014 - Plan catering for events or functions Assessment Task 1- Plan and implement catering for VenU Student Name Student ID Assessment Task: You are required to plan and implement a catering or function event, which will take place at VenU Restaurant. Your teacher will advise you of any information required. In this assessment, you will be observed planning and organising the event while working with client and stake holders, as well as overseeing the catering plan of the event. The checklist below is indicative of what is required. . Part A Planning the event in VenU Meeting Meetings from client ☐ PowerPoint of proposal ☐ Event catering proposal summary ☐ Catering plan ☐ Menu ☐ Budget ☐ Prep list ☐ Workflow plan ☐ Staff roster proposal of staff required for Back of House ☐ Role and responsibilities of staff, attendees, officials, venue personal, suppliers or service providers ☐ Running sheet for timings ☐ Supplier lists and cost specifications (cooking the books) ☐ Additional evidence on research ie screenshots, emails, research websites ☐ Risk management plan ☐ Part B Implementing the event Feedback forms created ☐ Feedback forms completed ☐ Part A – Planning event in VenU Written Assessment Template v2 February 2024 [SIT40521] [SITHKOP014] [Assessment Task Number1 [Version 1] [MARCH] [2024] Page 1 of 11
You are required to plan and coordinate an activity for an operation, product or service as instructed on the following pages. There is a function pack attached for what VenU offers in functions or events. 1. Type of Activity: <This section must be completed> 2. Organisation: <This section must be completed> 3. Location: <This section must be completed> To plan and coordinate your event, the following aspects need to be included in a cohesive plan, complete or sections below: 4. Meet with client to discuss and collate catering requirements, options and ideas relating to event concept, theme, and format. (Your Trainer will play the role of the “Client”) Liaise with the client to address the event needs and ask any questions you may have regarding the event brief, including catering requirements, options and ideas on event concept, theme, and format, as well as dietary requirements. Enter response here: Buffet 1 am+pm 5/6 Buffet 1 am+pm 12/6 2 type brunch , dinner 5. Record the details in Event Catering Proposal Summary and catering Plan below including the following: describe the type of event or function (ball, banquet, fundraising, etc.) explain the purpose of the event outline the concept including the key features and functions of proposed event highlight the venue features and capacity for this style of event, including the room style set-up (banquet, classroom, conference, theatre, u-shape). explain the roles and responsibilities of the main stakeholders consult with stakeholders to determine overall approach and get approval Event catering Proposal summary (Insert name of the event) DATE 5/6/24, 12/6/24 TIME/DURATION 10h30-12h30 Written Assessment Template v2 February 2024 [SIT40521] [SITHKOP014] [Assessment Task Number1 [Version 1] [MARCH] [2024] Page 2 of 11
6pm-8pm VENUE VENUE restaurant at victoria university footscray Nicholson campus EVENT DESCRIPTION Buffet menu style European style focusing on gipsland meats Black and with theme Food tasting as a form of entertainment Causal dressing code BUDGET/PRICING 35$ per person 250$ for entertainment 50$ marketing Drink on consumption PURPOSE / STRATEGIC OBJECTIVES OUTCOMES KEY MESSAGES Key messages to be communicated at this event. e.g., key selling points for the specific learning areas, promotion of Open Day, CLIENT <Who is requesting the event and reference for approval, attendee profile> Example: Client is Department of Business of Victoria University Main contact is Bradley Cooper, manager of the department. DRESS CODE <e.g. smart casual, branded uniforms/name tags, business attire, cocktail etc.> KEY EVENT STAFF <List other key staff members relevant to the event and their contact details> EXPECTED NUMBER OF GUESTS ATTENDING <Insert guest number> EVENT PROGRAM <fill in running plan/sheet below> Example: Running plan – timings, activity, who is responsible CATERING PLAN MENU <Insert menu and beverage details into this section> Provide your caterer with a copy of this Event Brief so that they know when to provide food service. Written Assessment Template v2 February 2024 [SIT40521] [SITHKOP014] [Assessment Task Number1 [Version 1] [MARCH] [2024] Page 3 of 11
Note: When comparing quotes from external caterers ensure that you include in your analysis charges for staffing, linen, delivery and clean-up. MENU STYLES <Describe menu type/style.> Example: buffet, ala carte, set menu TIMING OF SERVICE <insert timing of service; what time is the meal served?> DIETARY REQUIREMENTS <List those attendees with dietary requirements> Always ask your guests their dietary requirements at the time of RSVP. Regardless of dietary requirements, always ensure there are vegetarian and gluten free options for canapés at all events. KITCHEN LOCATION <Insert location details of kitchen> CLIMATE CONDITIONS <This section must be completed> What climate condition/is it internal or external function DELIVERY OF PRODUCTS/FOOD What access and times can deliveries come and how many days before? Where can decorations or table dressing items be stored before function and how many days before BEVERAGE <Insert details of beverage; does the event include beverages? Does the client request beverage package?> HIRE OF EQUIPMENT <Insert contact details of supplier and details of purchase and delivery/pick-up times> SUPPLIER(S) CONTACT <Insert contact details of supplier and details of purchase and delivery/pick-up times> CATERING STAFF <Insert names and contact details> WASTE DISPOSALS <Insert details of waste disposal for kitchen and hazardous substances> For example; what are the recycling arrangements? Do caterer needs to take their own rubbish? FACILITIES/ SECURITY REQUIREMENTS <In this section note any information that relates to the venue/ campus requirements – that are event specific> Example: Do you need: Cleaners Access to a building area after hours Security on site The site to have maintenance carried out prior to the event, e.g. lighting repairs, garbage removal etc. Lifts accessible Furniture Any disability access required Security – 9919 4999 Written Assessment Template v2 February 2024 [SIT40521] [SITHKOP014] [Assessment Task Number1 [Version 1] [MARCH] [2024] Page 4 of 11
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